Project Manager, Communications - MMHPI - Meadows Mental Health Policy Institute

Project Manager, Communications

Job Title: Project Manager, Communications

Reports To: Director of Communications

Location: Required work location for this position is in the state of Texas (Austin or DFW Region preferred).

Position Summary: The Meadows Mental Health Policy Institute (Meadows Institute) seeks an organized self-starter and seasoned professional to join the Communications team as a Project Manager. This role is rooted in organization, analysis, planning, collaboration, and problemsolving. The Project Manager will be an integral part of the Communications team, supporting its operational and administrative functions for all efforts, including internal and external communications, marketing, and public engagement.

The Project Manager will be expected to work collaboratively with Institute colleagues, contractors, external agencies, and stakeholders to organize, plan, and track communications projects and ensure deliverables are completed on time while adhering to both team and organizational processes. The Project Manager will facilitate the Communications team’s advancement of the Meadows Institute’s bold mission and goals by increasing their efficiency and maximizing tools and resources.

Ideal candidates will have an analytical mind, creative problem-solving skills, a clear and concise communication style, and be able to adapt to change in a fast-paced environment. We’re looking for people who are great with details while keeping the big picture in sight.

Initial efforts the Project Manager will handle include a $1 million multi-partner federal grant project and the Meadows Institute’s 2022 annual report, however this position’s portfolio will quickly grow to include diverse projects of varying sizes and complexity.

This is a remote, full-time position. Required work location for this position is in the state of Texas (Austin or DFW Region preferred). Statewide travel (up to 10%) may be required. Some duties may require access to reliable personal transportation.


  • Develop and manage detailed project schedules and work plans;
  • Manage project timelines across staff, partners, and agency teams to ensure deadlines are met;
  • Provide project updates on a consistent basis, flag concerns, communicate when adjustments are needed, and ensure problems are addressed;
  • Help identify and track project and team success metrics.
  • Assist team with data collection and analysis;
  • Track project costs and help manage resources;
  • Develop, refine, and implement systems and processes for the Communications team, as well as for other Meadows Institute teams and external partners;
  • Develop and maintain documentation of processes;
  • Educate team and stakeholders about systems and tools;
  • Manage and/or support reporting processes;
  • Seek and evaluate areas to improve team-wide workflows and ensure operational excellence;
  • Provide administrative management and support for the Communications team as needed;
  • Other duties as assigned.

Required Qualifications:

  • Bachelor’s degree, preferably in Business, Communications, Marketing or a related field;
  • At least three years of project management experience – preferably in communications, marketing, or advertising;
  • Successful track record of coordinating cross-functional team members;
  • Excellent written and verbal communication skills;
  • Excellent project management and organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines;
  • Familiarity with project management software tools and best practices;
  • Ability to work independently as well as collaboratively with colleagues. This includes overcoming geographic and other potential barriers to communicating and contributing to the team’s work.

Preferred Qualifications:

  • Project management certification or equivalent expertise level with formal methods of project organization and execution;
  • Project management experience with a diverse range of marketing and communications deliverables across traditional and emerging platforms;
  • Familiarity with mental health or policy professions is a plus;
  • Experience measuring and tracking marketing analytics.

Eligibility Requirements:

  • This is a remote, full-time position. Required work location for this position is in Texas (Austin or the DFW Region preferred). Relocation assistance not available. Successful candidates must show proof of eligibility to work in the United States.

To Apply:

Qualified applicants are encouraged to submit their cover letter and resume. The cover letter should include descriptions of, and if applicable links to, at least two examples of past work illustrating the applicant’s successful project management of:

  • Communications or marketing projects;
  • Multiple overlapping projects;
  • Other work showcasing the candidate’s qualifications.

Submit all required items to [email protected].

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About Meadows Mental Health Policy Institute

The Meadows Mental Health Policy Institute is a data-driven, nonpartisan, nonprofit organization that supports the implementation of policies and programs that help Texans obtain effective, efficient mental health care when and where they need it. The Meadows Institute’s vision is for Texas to be the national leader in treating all people with mental health needs.

The Meadows Mental Health Policy Institute is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender (including pregnancy, childbirth, and related medical conditions), physical or mental disability, age, citizen status, veteran status, genetic information, or any other legally protected status.